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Assistant Payroll Manager Return to list
Contract : Full-Time
Job category : Corporate
Location : New York, NY (corporate)
L'OCCITANE EN PROVENCE, founded in 1976 in the Provence region of France, is a worldwide brand that offers premium, natural-based, personal care and wellbeing Provencal products and services. L'OCCITANE continues to grow, opening several new boutiques nationwide. L'OCCITANE seeks to revive the Provencal way of life and traditions through high quality, effective personal care products as a great answer for natural well-being.

• Supervise the Payroll Administrator & HR Administrator with all daily tasks as necessary
• Assist the Payroll Manager with all reports as necessary
• Assist with any and all Payroll/Benefits related matters as directed by Manager

• Oversee that all hours exported from time keeping systems are within the correct date range and all stores are accounted
• Audit HR log to ensure all paperwork submitted is processed in the correct payroll period
• Manage the filing system for all active and termed associates
• Manage the payroll process of all hourly associates & Interns at the Corporate Office
• Manage the payroll process and PTO limits of all USDC associates
• Manage the process and for all invoices to the HR Dep.t and ensure all are paid timely
• Prepare and Maintain FTE & PTO Accrual Reports
• Maintain and update E Talents International database
• Reconcile & Prepare Bi- Weekly reports based on payroll data output
• Reconcile & Prepare Journal Entries based on Monthly Benefits Invoicing
• Audit & maintain employee level tax database for reporting all State & Local taxes accurately
• Complete Worksite reports by State
• Assist the Payroll Manager with the compilation & Audit of all of Quarterly Reporting
• Respond, track and complete all FMLA Employer Paperwork
• Assist with the daily operations of all employee benefits
• Audit and reconcile the monthly benefit invoice against Terms & Changes in elections
• Manage and administer daily Mail to the Payroll Team
• Systematically maintain files of all reports/records for Taxes & Benefits
• Serve as a backup to the Payroll Manager
• Serve as a backup to the Payroll Administrator
• Serve as a backup to the HR Administrator

• Bachelor Degree in Accounting
• Minimum 5 years relevant experience in a similar role
• The understanding and ability to reconcile data
• A clear understanding of ALL Payroll Taxes as it pertains to both employee and employer
• An understanding of payroll and benefits as it relates to accounting
• Strong MS Office Skills
• Expert user of Microsoft Excel required
• Good verbal and written skills
• Knowledge of Ceridian Payroll or of any like Payroll/HRIS system
• Knowledge of Timekeeping Systems/Applications
• Detail Oriented & Team Player
• Ability to Multi Task with flexibility

• Competitive salary/compensation
• Bonus opportunity
• A warm, open, fun and friendly working environment
• Annual paid time off benefits
• Generous L’Occitane discount
• Medical, Dental, Vision, LIFE and disability insurance plans
• Healthcare, Dependent Care, Transit and Parking Flexible Spending Accounts
• 401(k) Plan